• Arizona State University
  • Coolidge , AZ
  • Non-Executive Management
  • Full-Time
  • 1218 Reeves Dr

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Essential Duties

  • Provides professional level administrative support to the Opportunities for Youth Executive Director and Program Coordinator
  • Conducts research, collects and analyzes qualitative and quantitative operational data or other information, and drafts accurate, comprehensive statistical abstracts, reports or presentations
  • Handles telephonic inquiries and information requests through independent research or by forwarding inquiries to applicable staff
  • Performs day-to-day complex, administrative tasks associated with maintaining information or confidential files, monitoring budget expenditures, coordinating workflow, and processing of paperwork
  • Prepares supporting documentation related to meeting action items, tracking event attendance, and documents Leadership Council and Action Teams meeting activities through the preparation of minutes
  • Serves as a liaison between internal and external stakeholders and community members to ensure information is received from and communicated to relevant sources
  • Organizes events, activities, function and travel for the Opportunities for Youth Executive Director and Board Members
  • Performs clerical functions such as composing correspondence, receiving visitors, arranging conference calls, maintaining calendars, validating parking, and scheduling meetings
  • Performs and implements special or research projects related to initiative
  • Performs other tasks that may be deemed appropriate for this position
  • Minimum Qualifications

    Bachelor's degree in a related field; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

    Desired Qualifications

  • ?Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, website and social media platforms and other office procedures and terminology
  • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar
  • Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
  • Skill identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts
  • Skill in compiling, categorizing, calculating, tabulating, auditing, or verifying information or data
  • Skill giving full attention to detail, excellent listening skills, taking time to understand the points being made, and asking questions as appropriate for clarification
  • Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events)
  • Ability to establish and maintain constructive and cooperative working relationships with individuals from the public, all organizational levels, stakeholder organizations, and elected officials
  • Ability to communicate information and ideas, both orally and in writing, so others will understand and appropriate to the needs of the audience
  • Reliability, dependability and ability to develop specific goals and places to prioritize, organize and accomplish work
  • Working Environment

    Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse. May stand for varying lengths of time and walk moderate distances to perform work. Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Communicate to perform essential functions.

    Department Statement

    The Watts College of Public Service and Community Solutions embodies a commitment to service, dedication to research and learning that addresses social problems, and deep engagement in the community that allows us to be a part of the solution. Whether the focus is on public safety, social welfare, public administration or community development, the diverse academic programs and research initiatives of the Watts College of Public Service & Community Solutions offer a multifaceted approach to solving society's shared challenges. Through our four schools and multiple centers, we help build stronger, more resilient, more dynamic communities.

    ASU Statement

    Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

    ASU is a tobacco-free university. For details visit

    AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

    Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

    Notice of Availability of the ASU Annual Security and Fire Safety Report
    Arizona State University is committed to providing safety and security resources and information for our students, faculty, staff, and visitors. In accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), ASU publishes an Annual Security and Fire Safety Report, which includes safety and security policies and procedures, crime and fire prevention information, crime and fire statistics, and numerous resources for current and prospective students and employees. To access the ASU Annual Security and Fire Safety Report online, visit A hard copy of this report may be obtained, free of charge, by contacting the ASU Police Department at 480-###-#### or by visiting the ASU Police Department at 325 E. Apache Blvd., Tempe, Arizona, during business hours (M-F, 8 a.m. to 5 p.m.).

    Employment Verification Statement

    ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

    Background Check Statement

    ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

    * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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