Area Administrative Manager - Lynn

Employment Type

: Full-Time

Industry

: Non-Executive Management



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The Department of Children and Families (DCF) is committed to upholding the fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. DCF's vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care and education. DCF works toward establishing the safety, permanency and well-being of the Commonwealth's children by: stabilizing and preserving families; providing quality temporary alternative care when necessary, safely reunifying families; and when necessary and appropriate, creating new families through kinship, guardianship or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and, 6) committed to continuous learning.

GENERAL STATEMENT OF DUTIES:

Reporting to the Director of Area, the Area Administrative Manager is responsible for office administration and support functions for the area office, including the following:

Finance - Monitoring and reporting of the area offices operational budgets, inclusive of administrative supports and direct service dollars; investigating and resolving area payment problems; and the coordination of certain revenue activities, including business transactions with social security administration and the Title IVE Random Moment Time Study.

Contracts/Procurement - Managing area offices procurements including proposal development, proposal reviews, contract negotiations, preparation of contract documents and data entry forms; ongoing monitoring of contract utilization; and occasional technical assistance to providers.

Facilities- Managing and coordinating of area offices facility responsibilities, including security, telecommunications, equipment maintenance and general office issues.

Personnel - Responsible for the oversight of all personnel functions for the area offices staff including completion of hiring, promotional and termination packages for all staff; the processing of all overtime and comp time requests. Work in consultation and cooperation with the Children, Youth and Families Human Resources staff, including the Diversity Officer, to ensure that personnel transactions and processes are consistent with the standard operating procedures and all applicable employment law.

Other:

Work in partnership with Area Lead Agency.

Communicate with regional administrative manager and central office administration and finance.

Supervision of clerical staff may be required.

PREFERRED QUALIFICATIONS:

Ability to effectively utilize PC software, including Microsoft Office Products;

Ability to work effectively with linguistically and culturally diverse populations;

Strong organizational skills.

* Please ensure that you attach a resume with your application submission to this requisition.

Pre-Hire Process:

A criminal and tax history background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit

and click on \"Information for Job Applicants.\"

As part of the hiring process, the Office of Human Resources will be verifying any college-level degrees conferred to the selected candidate. Additionally, any licensure required for the position will be verified. Information provided as part of the hiring process is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

* Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

For questions, please contact the CYF Office of Human Resources at 1-800-###-#### and select option #2.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.

III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

IV. A Doctorate degree in a related field may be substituted for four (4) years of the required experience.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.


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